Exhibit Set-up & Dismantle Hours

All booths must be set-up and ready for business by Wednesday at 10:30 a.m.

Shipping & Move-in

All exhibitor shipments must be received at the Freeman Warehouse. See Shipping & Material Handling Information. Please note that any exhibitors who ship their materials will be subject to Material Handling charges.

If you are using your own carrier for return shipping after the show, please note that the return carrier will need to pick up from the Freeman Warehouse. See Freeman Quick Facts.

Alternatively, exhibitors may unload their own personal vehicles provided they do not use any material handling equipment (forklifts, flatbeds, dollies, pallet jacks, etc.) See Union Jurisdictions.

For more information: Freeman Online Exhibitor Kit

Construction Guidelines & Booth Approval

Submitting a booth diagram is now optional, but encouraged. Exhibitors may submit their booth diagrams below for review to ensure compliance.

Exhibitors who choose not to submit a diagram fully accept responsibility for ensuring their booth is in compliance.
Any violations will result in fines and additional fees.

Please submit by: July 1, 2025

Show Management reserves the right to prohibit the installation of any exhibit which does not meet its approval. Exhibitors should be sure that all final exhibit designs are within the construction guidelines and then use the form linked below to submit the details to Show Management for review.
Learn more here: Terms & Conditions: Section 6 - Booth Construction Guidelines

Submit a Booth Layout

Booth Services

Keep track of all show deadlines by logging in to your Map Your Show Exhibitor Checklist

Attendee List Sales

IFMA is the only authorized source for attendee lists. If anyone else contacts you with list offers, be aware that the data they claim to have is fraudulent. Please be aware that these scammers are fraudulent and these are not legitimate offers. Reach out to expoadv@ifma.org to confirm legitimacy of any communication you may receive.

Hotel Poaching Advisory

Attendees and exhibitors may be subjected to inappropriate solicitation from hotels or third-party housing agencies not affiliated with IFMA's World Workplace.

Poachers may offer a lower hotel rate than the rates offered in our official block. Consequently, the reserved rooms may be of significantly lower quality, cancellation policies are often intolerant, and you do not have the support of IFMA’s housing agent should you need assistance with your reservation.

IFMA goes to great lengths to ensure that every aspect of your World Workplace experience is of the highest quality and value. Poachers do not have your best interests in mind, nor are they committed to providing a high level of customer service.

We encourage you to book your accommodations through the official page. Any offers from other housing agents or agencies and/or hotels not listed in our block are not endorsed by IFMA.

Report Fraud Now

Please follow the steps below to report impersonators and scammers to the FTC.

• Navigate to https://reportfraud.ftc.gov/.
• Click "Report Now".
• Under Is your report about any of these common problems?, select “An impersonator (ex. fake government, business, love interest, grandchild)” in the top left corner.
• Under Who were they pretending to be?, select “Well-known or trusted business (ex. tech support, utility company, bank)” in the top right corner.
• Follow the process from there, which should only take 1-2 minutes.
• Report as spam, and block any email address or phone number soliciting these illegitimate offers.