Planning Your Booth and Presence
Are all booth services optional?
All exhibitors are required to:
- Have carpet/flooring in their booth.
- Maintain exhibitor liability insurance for the show.
All other services are optional.
Do I need to submit a booth layout for approval?
Submitting a booth diagram is now optional, but encouraged to ensure compliance. Exhibitors who choose not to submit a diagram fully accept responsibility for ensuring their booth is in compliance. Any violations will result in fines and additional fees.
Please submit a booth layout for approval by July 1, 2025.
More information: 10x10 Booth Layout Template
Are there order deadlines for booth services and furnishings?
Exhibitor Liability Insurance – Required
Deadline: July 1, 2025
Vendor: Rainprotection | Exhibitor Liability Insurance – Required
Carpet, Furniture, Labor, Material Handling, Shipping, and more
Early Bird Deadline: August 18, 2025
Vendor: Freeman | Freeman Online Exhibitor Kit | Freeman Quick Facts
Lead Retrieval, Registration
Early Bird Deadline: August 22, 2025
Vendor: eShow | | Map Your Show Exhibitor Dashboard
Electrical
Early Bird Deadline: September 2, 2025
Vendor: Minneapolis Convention Center | Order Form
Booth Catering, Food & Beverage Sample Distribution
Deadline: September 9, 2025
Vendor: Kelber Catering | Exhibitor Information
For more information on Booth Catering and Food & Beverage Sampling: NickG@kelber.com
Keep track of all show deadlines by logging in to your Map Your Show Exhibitor Checklist
If I am planning to use an Exhibitor Appointed Contractor (EAC), do I need to notify show management?
Yes, exhibitors must notify Show Management when they plan to utilize the services of an EAC other than the show’s general contractor (Freeman) via the Online Notification Form.
Can I take down my booth right at the close of the show?
Yes, exhibitors can begin dismantling their booth right at the close of show on Thursday, September 18, 2025 at 2:31 p.m. Dismantling any earlier will result in fines or additional fees.
Which furnishings are included with my booth space?
Furnishings are not included with your booth space. Each exhibitor is responsible for their booth furnishings at their own discretion and expense, but must be in compliance with the
Terms & Conditions: Section 6 - Booth Construction Guidelines.
Registration, Venue & Travel
What marketing resources are available to promote my participation in the show?
There are many resources available, most of which are free to exhibitors. Visit the Exhibitor Marketing Resources page to learn more, or reach out to expoadv@ifma.org.
What sponsorship opportunities are available?
Contact expoadv@ifma.org or access the Exhibitor/Sponsor Prospectus for available sponsorship opportunities.
What speaking opportunities are available for exhibitors at the show?
The following sponsorships offer a chance to captivate the audience, showcase groundbreaking ideas, and create an unforgettable experience that will leave attendees buzzing with excitement.
- Innovation Arena Sponsor (Includes a 30-minute session)
- 60-minute Innovation Arena Session
- 30-minute Innovation Arena Session
The following sponsorships include a brief (3-minute) welcome/speaker introduction:
- Opening Keynote
- Welcome Reception
- Plenary General Session
- IFMA’s Awards of Excellence & 45th Anniversary Celebration
For info on all sponsorship opportunities: World Workplace Exhibitor/Sponsor Prospectus
How can I receive an attendee list? Will email addresses or phone numbers be included in this list?
Per the GDPR Data Regulations, all Attendee Lists only consist of attendees who have opted-in for communication*
Pre-Show:
- Registered exhibitors have access to an Attendee List within their Attendee Service Center.
- Includes Name, Company Name, City, State
- Pre-Registered Attendee Postal Mailing List: $600.00
- IFMA must pre-approve a draft of your mailer prior to releasing the list. Exhibitors are responsible for sending out their mailer.
- Includes: Attendee Name, Title, Company Name, Address, City, State, Zip Code, Country
Post-Show:
- As part of the included exhibitor benefits, all exhibitors have the opportunity to receive a Post-Show Attendee Mailing List.
- Includes: Attendee Name, Title, Company Name, Address, City, State, Zip Code, Country
*Must submit a mailer draft for approval prior to receiving the list with postal addresses. Exhibitors are responsible for sending out their mailer.*
IFMA DOES NOT RELEASE EMAIL ADDRESSES or PHONE NUMBERS
What other opportunities to connect with IFMA’s audience?
IFMA Media Planner 2025Registration, Venue & Travel
What is included with my Exhibitor Staff Registration?
Each exhibiting company receives 2 Full Event conference registration. Additional Full Events may be available based on participation and sponsorship level.
Additionally, each exhibiting company receives 2 exhibitor staff registrations per 10x10.
Full Event Exhibitor registration:
- Expo Hall Access during Exhibitor Move-In, Show Hours and Exhibitor Move-Out
- Opening and Closing Keynote
- Plenary Session
- Educations Sessions
- Expo Access
- Welcome Reception
- Lunch Vouchers
- IFMA's Awards of Excellence
- All networking events & breaks
- Online access to the session handouts
Exhibitor Staff registration:
- Expo Hall Access during Exhibitor Move-In, Show Hours and Exhibitor Move-Out
Registration does not include any conference activities, education sessions or meals. If you wish to participate further, you can register as Full Event Exhibitor.
Register your exhibitor staff via the Staff Registration and Lead Retrieval tile found on your Map Your Show Dashboard
How do I get extra badges?
Exhibitors can register for as many badges as needed for company employees.
Is there Wi-Fi at the conference venue?
Free Wi-Fi is available to guests throughout all the lobby areas, but not in the exhibit hall. Inquiries regarding Wi-Fi packages for exhibitors or in-booth networks can be directed to: bclear@smartcity.com
Where can I park?
For your convenience, drop-off and pick-up locations - including accessibility, bus, Lyft, Uber and public transportation - will be located in front of the building on 2nd Avenue South.
To see all parking options, please visit the Public Event Parking page.
How can I move in/out of exhibits?
The MCC requires that exhibitors enter and exit the building using the rear marshaling yard when transporting items that require a cart or cannot be carried by hand.
Exhibitors may enter through the front lobbies with small hand-carried items only.
The MCC may restrict vehicle access to streets in front of the building during move-in/out times as deemed necessary.
NEED HELP?
For additional information, contact expo@ifma.org or call +1-713-623-4362.
Embark on Your Journey at
World Workplace
Benefit from the most constructive, research- and experience-based information and insights that IFMA, our partners and speakers are providing the industry. Expand your knowledge and network, elevate your impact and enrich your journey as an FM professional. Join us in celebrating 45 years of groundbreaking achievements in the advancement of facility management. Step into a world of possibilities for your workplace.
