GENERAL INFORMATION
Show Dates & Location
Show Dates & Hours
Wednesday, September 17 / 11:30 a.m. - 5:00 p.m.
Thursday, September 18 / 10:30 a.m. - 2:30 p.m.
Official Show Services
Exhibitor Liability Insurance – Required
Deadline: July 1, 2025
Vendor: Rainprotection | Exhibitor Liability Insurance – Required
Carpet, Furniture, Labor, Material Handling, Shipping, and more
Early Bird Deadline: August 18, 2025
Vendor: Freeman | Freeman Online Exhibitor Kit | Freeman Quick Facts
Lead Retrieval, Registration
Early Bird Deadline: August 22, 2025
Vendor: eShow | | Map Your Show Exhibitor Dashboard
Electrical
Early Bird Deadline: September 2, 2025
Vendor: Minneapolis Convention Center | Order Form
Booth Catering, Food & Beverage Sample Distribution
Deadline: September 9, 2025
Vendor: Kelber Catering | Exhibitor Information
For more information on Booth Catering and Food & Beverage Sampling: erinp@kelber.com
Audio Visual, Production Rentals, Rigging
Early Bird Deadline: TBD
Vendor: Markey's | TBD
Keep track of all show deadlines by logging in to your Map Your Show Exhibitor Checklist
Show Rules & Regulations
Any matters not specifically addressed in the documents below shall be subject solely to the discretion of IFMA.
Badges & Registration
Exhibitor badges provide access to the exhibit floor during all move-in, show day, and move-out hours.
Register your exhibitor staff via the Staff Registration and Lead Retrieval tile found on your Map Your Show Dashboard
Marketing & Booth Promotion
There are many resources available, most of which are free to exhibitors. Reach out to expo@ifma.org to learn more.
Hotel & Venue
The deadline for discounted rates is August 12 or while supplies last: Hotels & Venue
Update Your Online Directory Listing
Review and update your online exhibitor directory listing on your Map Your Show Exhibitor Dashboard.
Update Your ListingNEED HELP?
For additional information, contact expo@ifma.org or call +1-713-623-4362.
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