Monday, 16 November 2026 | 8:00 AM – 5:00 PM
Tuesday, 17 November 2026 | 8:00 AM – 5:00 PM
All booths must be set up and ready for business by 10:30 AM on Wednesday.

Expo Show Hours
Wednesday, 18 November 2026 | 11:30 AM – 5:00 PM
Thursday, 19 November 2026 | 10:30 AM – 2:30 PM

Exhibitor Tear-Down/Move-Out
Wednesday, 19 November 2026 | 2:30 p.m. - 10:00 p.m.

Important: Exhibitor Tear-Down/Move-Out 

Early Tear-Down Prohibited
Exhibitors may not begin dismantling or packing before the official close of the expo at 2:30 p.m. Early tear-down negatively affects the event experience and is not permitted. Exhibitors caught tearing down early may face the following penalties:

• Loss of the post-show attendee list
• $500 fine (must be paid before future participation)
• Additional fees applied when signing up for next year’s event

Move-Out Expectations
Exhibits must be removed from the building no later than 10:00 p.m.
Any items left in the building after the conclusion of exhibitor move-out will be discarded as trash, and the exhibitor will be financially liable for any applicable trash/dumpster fees.

Exhibitor Liability Insurance – Required
Deadline: 10 November 2026
Vendor: Rainprotection | Exhibitor Liability Insurance Program

Electrical, Furniture, Shipping, Material Handling, Labor, and more
Early Bird Deadline: 19 October 2026
Advanced Freight Deadline: 9 November 2026
Vendor: Freeman | Freeman Online Exhibitor Kit | Freeman Quick Facts

Lead Retrieval
Early Bird Deadline: 23 October 2026
Vendor: eShow | eShow Exhibitor Service Center

Booth Catering, Food & Beverage Sample Distribution
Deadline: 27 October 2026
Vendor: Aramark | Booth Catering Order Form | acc-catering@aramark.com

Internet
Early Bird Deadline: 31 October 2026
Vendor: Smart City Networks | Internet Order Form | Exhibitor Ordering Guide

Audio/Visual
Deadline: TBD
Vendor: Markey's | COMING SOON: Exhibitor Order Form

Keep track of all show deadlines by logging in to your eShow Exhibitor Checklist

International Association of Exhibitions and Events (IAEE) guidelines for linear/in-line booths:

• Display materials must not obstruct sight lines of neighboring exhibitors.

• Maximum height: 8 ft (allowed only in the rear half of the booth space).

• Height restriction: 4 ft (allowed only in the front half of the booth space).

• Background surfaces and side dividers must have finished, exposed surfaces.
  

Submitting a booth diagram to ensure compliance:

Submitting a booth diagram is optional, but encouraged. Exhibitors may submit their booth diagrams below for review to ensure compliance.



Exhibitors who choose not to submit a diagram fully accept responsibility for ensuring their booth is in compliance.
Any violations will result in fines and additional fees.*
Deadline to submit: 2 November 2026

Submit a Booth Layout
10x10 Booth Template
20x20 Booth Template

Prohibited exhibit installations:
Show Management reserves the right to prohibit the installation of any exhibit which does not meet its approval. Exhibitors should be sure that all final exhibit designs are within the construction guidelines and then use the form linked below to submit the details to Show Management for review.
Learn more here: Terms & Conditions: Section 6 - Booth Construction Guidelines

*Failure to comply with booth construction guidelines may result in the following consequences:

• A $500 fine, payable before the end of the event. If the fine is not paid on-site, it will be added to the exhibitor’s
  balance and must be paid in full before the company is permitted to exhibit at any future IFMA events.
• Forfeiture of the complimentary post-show attendee list.
• Responsibility for all costs incurred to bring the booth into compliance (e.g., height adjustments, surface finishing,
  removal of prohibited items).
• Suspension from future IFMA events, including loss of priority booth placement.

Tables, chairs and other furnishings are not included with booth space. Exhibitors may bring in their own furnishings or rent from Freeman by visiting Freeman Exhibitor Kit. Order by 19 October for discounted rates.

Required flooring:
All booths must have carpet or approved flooring that covers the entire square footage of the booth space. Partial flooring coverage is not permitted. Exhibitors who do not provide full flooring coverage by move-in will be required to purchase flooring from Freeman at the on-site rate. 

The purchase price of your linear booth space includes:
- 8’ high booth back drape
- 3’ high draped side dividers
- 44” x 7” identification sign with company name & booth #

Example of what is included in your linear booth space (island booths do not include drapes):

What is shipping?
- Transport of your materials from your origin to the shipping dock of the advance warehouse or event venue before the show.
- Transport of your materials from the event venue to your destination after the show.

Shipping to the Freeman Advanced Warehouse
Freight can be shipped to the Freeman warehouse beginning 19 October 2026.
Any material arriving after 9 November 2026 will be received at the warehouse with an additional after-deadline charge.
Advanced Warehouse Shipping Labels

Shipping to the Anaheim Convention Center
Freeman will receive shipments at the exhibit facility beginning 16 November 2026.
Any material arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.

Ensure your driver has the following information to expedite unloading and delivery to your booth: Show Name, Exhibitor Name, Booth #.
If required, provide your carrier with this phone number: (888) 508-5054.
Show Site Shipping Labels

Using Your Own Carrier
All exhibitor materials must be removed from the exhibit facility by Thursday, 19 November 2026 - 10:00 PM.
To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by 19 November 2026 - 8:00 PM. Please arrange with your carrier to pick up your outbound freight directly from the show site:
Anaheim Convention Center
1850 West St.
Anaheim, CA 92802-3496

In the event your selected carrier fails to show on the final move-out day, Freeman reserves the right to re-route your freight onto another carrier. See the Freeman Quick Facts for more information.


Hand Carrying Policy and Decorator Labor
You may hand-carry only what you can manage by yourself (one person) in one trip, using no equipment (including dollies or hand trucks).

Members of the decorators union claim jurisdiction over all set-up and dismantling of exhibits including signs and laying of carpet. This does not apply to the unpacking and placement of your merchandise. You may install and/or dismantle your exhibit display if one person, who is a full time employee, can accomplish the task in an hour or less without the use of tools. If your exhibit preparation, installation or dismantling requires more than 1 hour, you must use union personnel supplied by the Official Decorating Contractor. 

See Union Jurisdictions for more information.

Please note that any exhibitors who ship their materials will be subject to Material Handling charges. Please see Freeman Shipping & Material Handling for more information.

What is material handling?
- Transport of your materials from the shipping dock of the advance warehouse or event venue to your exhibit space.
- Storage of empty containers.
- Transport of your materials from your exhibit space to the transportation vehicle.

Freeman is the general contractor for the show and responsible for all movement of freight within the event venue. They are the exclusive provider of material handling, and installation & dismantle labor.

Material Handling Estimate
Please refer to Freeman's estimate calculator.

Hand Carrying Policy and Decorator Labor
You may hand-carry only what you can manage by yourself (one person) in one trip, using no equipment (including dollies or hand trucks).

Members of the decorators union claim jurisdiction over all set-up and dismantling of exhibits including signs and laying of carpet. This does not apply to the unpacking and placement of your merchandise. You may install and/or dismantle your exhibit display if one person, who is a full time employee, can accomplish the task in an hour or less without the use of tools. If your exhibit preparation, installation or dismantling requires more than 1 hour, you must use union personnel supplied by the Official Decorating Contractor. 

See Union Jurisdictions for more information.

Please note that any exhibitors who ship their materials will be subject to Material Handling charges. Please see Freeman Shipping & Material Handling for more information.

Exhibitors may, with prior written approval by IFMA, hire outside contractors for the installation and dismantling of booths. Exhibitors must employ members of appropriate trade unions where required. EAC houses must supply proof of liability insurance certificates and letters of intent to Show management.
EAC Notification Form

Move-In Day Instructions:
On move-in day, please inform your EAC to let security (in front of the expo hall) know which company and booth number they are setting up for. They will receive a wristband from security that gives them in/out access to the expo hall, only during set-up hours. This wristband is not valid once the expo hall is open to the public.

There are many resources available, most of which are free to exhibitors. Visit our Exhibitor Marketing Resources page to learn more, or reach out to expoadv@ifma.org.

Review and update your online exhibitor directory listing by signing into your eShow Exhibitor Service Center.